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A Step-By-Step Guide To Collecting Money For A Year Six Leavers Prom.

How To Organise A Year Six Leavers Prom

Want to know how to Organise the best year six leavers prom? 🤔

We’ve noticed many Collectivites collecting for year six proms on our app lately. So in light of this, we wanted to create this handy guide to help Organisers pull together the best year six leavers prom ever in just 4 simple steps!

Organising A Memorable Year Six Leavers Prom, Step-By-Step! 🎉🎉🎉

1. What Do You Want The Event To Achieve?

A pile of sequins
Photo by Mel Poole on Unsplash

So, you're a parent; part of the PTA, and as part of your role, you have been selected to organise the year six leavers prom. You may be feeling overwhelmed initially, but don’t worry, we have a simple 5 step process to figuring out how to make your prom, the best; most memorable prom ever!

The best place to begin any task is by envisioning what you would like to happen. So step one is asking yourself: what does this prom need to achieve to be considered a raging success? What does it look like? What went well, and what could have gone wrong? 

Let’s say, for argument's sake, that there are two goals that you would like the prom to achieve. The first goal is to create a memorable prom for all the leavers. It's a strange time for them, watching all of their friends disperse rapidly into different schools and themselves having to transition into a new environment. You want this prom to be a success to give them something to cherish and hold onto before they move on into the next stages of their lives, whatever that may be. 

That's quite a mountainous task, and we need a good way to ensure all of the fun boxes are ticked, as well as make sure that you, the Organiser, won’t be overwhelmed by all the stuff being thrown your way!

Therefore, the first step should always be figuring out what you want the outcome to look like. You should be able to anticipate everything that needs to happen, what might go wrong, and craft a clear vision for what you’re working towards. 

After that, it’s just a case of working backwards from your vision, and organising the best prom ever! 

Here are some things to consider when figuring out what your prom will look like:

  • Themes?
  • Budget?
  • Location?
  • Attendance?
  • Fundraising Targets?

2. Decide On The Venue

Once you have figured out step number one, you should have a solid idea of what your prom needs to achieve, and what that may look like. Therefore, step number two is the first step in settling your prom logistics and thinking about what these requirements look like in reality. 

One of the most burning questions to be answered is what venue will host your party? 

It’s important to think about because all the logistical issues revolve around deciding the venue. Questions like, how many children will be attending? Which days can we host the prom? Do we have the budget or the space to hire external staff? 

Fixing logistics and making your prom water-tight can be as simple as making the big decisions early, before slowly making your way down the list, from venue to paper cups. You will soon realise that taking care of the big questions more often than not will automatically answer the small ones for you!

3. Take Care Of The Remaining Logistics

A Child blows confetti into the camera
Photo by IIONA VIRGIN on Unsplash

This step is about neatly tying things together. Referring to your end goal (step one), what do you need to achieve with the prom? What do we have to decide and create to get there? 

Normally, this step looks like taking care of the finer details that have been so far overlooked: sending invites, setting dates & themes and booking any external catering or staff as necessary. 

What colour ribbons? Paper cups? Car Parking? - these are all things that need to be considered!

4. How Will You Collect The Money?

This is arguably the most important logistic. And while we could have included it in step three, we also felt that as a job to be done, it warranted a unique section.

So, you’ve decided on your venue, theme and dates. You’ve ordered Fredo’s in bulk and you’ve sent out your invitations (everyone is super excited!)

You’ve worked out how much you need to charge everyone to make this the best prom ever, but you’ve still not worked out the best way of collecting the fees. You think back to collections you’ve done in the past, and you’ve likely shuddered at the thought of painstakingly chasing every parent for the contributions they had promised you. 

What you need is to collect the money quickly, and have it collected BEFORE you commit to putting down a single penny towards the event, thus ensuring that you won’t be left out of pocket as you may have been in the past when organising something similar. 

This is where Collctiv is perfect for Organisers looking to collect money fast and efficiently. Removing the hassle of years gone by and assisting Organisers in their mission of Organising group events, but without the hassle!

See here: Our Collctiv three-step method to getting paid back FAST. 

  1. Download Collctiv and create a pot
  2. Share the payment link
  3. Watch the money roll in

Upon creating your prom fundraising pot, set a fundraising target and share the link or QR to every parent and teacher, and watch how easy it is to be paid upfront!

We promise it's that simple 🥳🥳🥳

5. Enjoy The Event!

Congratulations! Having pulled through blood, sweat and tears, you are now free to bask in Having successfully organised your year six leavers prom. Now is the time to take a step back and enjoy the fruits of your labour (You’ve earned it!)

What Does A PTA Do?

A teacher teaches a classroom
Photo by Taylor Wilcox on Unsplash

If you attended a British school, there's a good chance you came across the letters PTA.

You may have also wondered: What do those letters stand for? And why did these people hold so much authority on decisions at my school?

Allow us to walk you through it.

Let's begin by definition:




PTA's are parental groups that serve as the middle ground between teachers, parents and the community.

Their job is to work with teachers and students and make decisions for the benefit of all parties involved.

It helps in giving parents more authority over this mad section of their children's development and the decisions being made at the school.

PTA's are frequent in the UK. Figures estimate that 83 per cent of primary schools and 60 per cent of secondary schools will have a PTA body.

There is a society too - In the UK, it's called 'Parent kind' - Holding PTA memberships within England, Wales and Ireland.

PTA Roles & Responsibilities

PTA’s are bridging the gap between the schools and the communities they belong to.

It's their responsibility to hold accountable those with power in the schools and make decisions with the best interests of the students at heart.

But that's a bit vague, but we can break it down better than that.

Here's a list of some responsibilities of a PTA member:

  • Fundraising
  • Making decisions about the school & for the students.
  • Keeping the teachers accountable
  • Community events
  • Proms & school events

Of course it’s a totally nuanced role, but that’s the best gist of everything that goes on.

Organising a PTA fund collection

Part of the PTA role will be to design fundraising events to raise money for the school.

It's not unusual to see PTA members collecting from groups for:

  • Proms
  • School Events
  • Fundraisers
  • Community Events

How does that look in action though? What blockers are you likely to face?

POV: You're a PTA who has just nailed a fundraising pitch - The attention must turn to how to collect money for the event.

How do we collect money from groups?

The solution from a past life would look like brown envelopes.

However - the solution from a past life would also look like painfully passing the envelope about, chasing fees and generally losing the will to live.


But we know that's not a great solution unless you enjoy chasing people for contributions.

You don't. Nobody does.

Fortunately for Organisers - Collctiv has a three-step method to collecting money from groups.

  1. Download Collctiv and create a pot
  2. Share the payment link
  3. Watch the money roll in

We've helped over 200,000 Organisers in 83 countries collect money from groups - you can download our free app here today!

PTA Fundraising Ideas

A circle of pencils
Photo by Agence Olloweb on Unsplash

Hello PTA - You’ve been selected to organise a fundraiser for your school.

When successful, fundraisers can be a lucrative income source for schools.

They can also be fun - It represents an exciting way to think outside the box and raise money for the school.

However, it can be challenging to know where to start.

We've selected a few popular options as starting points to help generate ideas.

These are generally steady options for raising money - They're also great fun for everyone involved!

  • School sports events
  • Raffles
  • Charity days
  • Non-uniform days
  • Sponsored events

The great thing about these options is that they're malleable and can be customised to be specific to whichever cause you're raising money!

Or school. They can be school-specific too!

Organisers bring people together

Since 2019 - Collctiv has helped over 200,000 people from 83 countries come together by making it simple for Organisers to collect money from groups. Whether it's group gifts, retirement presents or sports teams - download our free app today and start bringing people together!

Download Collctiv now to organise like a pro.
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